St. Croix Valley Food Bank is Hiring!
The St. Croix Valley Food Bank is hiring!
They are looking for an Administrative Operations Specialist. Check out the full job description below! Applications close May 15, 2021.
If you are interested, please submit resume to Ann Searles, Executive Director, St. Croix Valley Food Bank – ann.searles@stcroixvalleyfoodbank.org
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POSITION DESCRIPTION
TITLE: Administrative Operations Specialist
REPORTS TO: Executive Director
TIME: Part-time, 15 – 20 hours a week
POSITION SUMMARY
The Administrative Operations Specialist is skilled in independently managing and implementing the overall office processes, organizational procedures while having the ability to manage multiple tasks at one time. The incumbent must have strong, detailed administrative skills and experience in database management. Furthermore, they must be proficient in working with Microsoft Office Suite including Word, Excel, Access, PowerPoint & QuickBooks. Strong communication skills and commitment to quality customer service are a must.
ESSENTIAL JOB FUNCTIONS
I. Administrative
a. Supplies administrative support services for the Executive Director. Activities include scheduling appointments, preparing routine correspondence, compiling and verifying data, completing forms and developing reports as directed.
b. Coordinate reporting requirements for Feeding America.
c. Coordinate food pantry statistic reporting.
d. Coordinate food pantries confirmation of product receipt and invoicing through QuickBooks.
e. Coordinate company policies; Insurance, 401K, & Short Term disability (AFLAC),etc. f. IT Support Contact
g. Process Time Sheets Biweekly.
h. Manage office supply inventory and interface with vendors.
II. Database Management
a. Input donor information including pledges, donor designations and payments into the donor database software. Verify and revise as needed to maintain accuracy. b. Achieve reporting and auditing requirements for fundraising campaigns and make adjustments to processing, reporting, and/or software to maximize internal support and customer service to stakeholders.
c. Process thank you for donations.
III. Resource Development Responsibilities
a. Coordinate donor mailings, emails, and events.
IV. OTHER DUTIES AS ASSIGNED BY THE EXECUTIVE DIRECTOR
ESSENTIAL QUALIFICATIONS
Must possess 3-5 years of providing office support, program management and customer service. Must be skilled in Microsoft Office Suite including Word, Excel, Access, PowerPoint & QuickBooks.
Must be able to perform basic math functions, have excellent phone and e-mail etiquette, have excellent communication skills, have attention to detail, and strong organizational skills.
Must be a team player, possess a strong work ethic, be an independent self-starter.
SKILL REQUIREMENTS
Problem Solving, Interpersonal Skills, Reasoning, Concentration, Dexterity, Precision, Organizational Skills, Time Management Skills
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